Active Committees

ARCHITECTURAL REVIEW COMMITTEE (ARC)

Review homeowner’s requests for improvements and additions to their homes and property
Recommend approval or rejection of such requests to the Board of Trustees
Review completed work to ensure homeowner compliance with Board approvals
Refer non-compliance/problems to Property Manager and Board
Recommend changes in Architectural Guidelines to the Board

MANAGEMENT

COMMUNICATIONS COMMITTEE

Maintain and improve the Association’s Website as well as recommend changes and related budgets to enhance the website
Publish the Association’s Monthly Newsletter and provide important Association communications, as well as information of interest to the homeowners
Recommend improvements and changes to the dissemination of Community news and information to homeowners, as well as the availability of Association documentation

COVENANTS COMMITTEE

Review the Association’s By-Laws to ensure the homeowner rights are protected and enhanced while protecting the fiduciary interests of the Association and all homeowners’ property values
Make changes and recommendations to the Board

DISPUTE RESOLUTION COMMITTEE (DRC)

Adjudicate violations of the Governing Documents and Homeowners Manual that cannot be otherwise settled in a manner that is equitable to all homeowners (see Article xv of the By-laws and Board Resolutions)
Recommend Association Policies and practices to the Board that may correct any confusion and/or problems or inconsistencies that might contribute to future problems

FINANCE COMMITTEE

Review the Association’s annual operating expenses and budgets and make recommendations to the Board that may reduce expenses or increase revenues
Review monthly financial reports and recommend to the Board actions required to avoid or alleviate potential financial problems or shortfalls.
Review annual audit prepared by the Association’s auditor and advise the Board of any concerns or recommendations
Periodically audit and review areas where the highest expenses occur and make recommendations to the Board that may result in improved processes and/or reductions in expenses
Review the Association’s Reserve Accounts and planned expenses over the long term to ensure that the Association’s Reserve studies provide for more than adequate funding to replace or repair existing infrastructure as needed, and make recommendations to the Board
Review the Association’s existing investments and bank accounts to recommend to the Board alternative investments which may increase revenues with little if any additional risk for both short term and long term investments
Review the Association’s policies, practices and processes in obtaining competitive bidding, contracts, change orders, payments and approvals, recommending improvements to the Board

FLAG COMMITTEE

Ensure that the flag at the Clubhouse is flown 24 hours a day, 365 days a year, and is lit so it may be seen after dark
Members rotate on a monthly basis to raise and lower the flag in the event of Board, State or Federal mandates
Recommend to the Board any improvements to the process and/or events related to honoring the flag

GROUNDS COMMITTEE

Recommend to the Property Manager and Board potential improvements to landscaping infrastructure as well as aesthetics and curb appeal of plantings to enhance the appearance of our community
Recommend landscaping policies, practices and requirements for trees, plants and other monuments honoring those individuals who have lived, or are currently living, in our community
Develop annual and long-term plans for the beautification of Common property landscaping

POOL COMMITTEE

Plan, schedule, organize and publicize pool activities
Recommend budgets and proposed Association expenses to the Manager and Board for equipment and supplies

RECREATION COMMITTEE

Plan, schedule, organize and publicize recreational activities at the Clubhouse, pool and RAC, as well as other outdoor activities for the community: e.g. trips, external events, township/county activities
Recommend budgets and proposed Association expenses to the Manager and Board for equipment and supplies
Recommend to the Manager and Board policies, practices and requirements which would encourage homeowners to participate in recreational activities
Recommend budget requirements for annual social events to Manager and Board
Plan, schedule, organize and publicize social functions for the entire community, obtaining approval of the annual plan by the Board before proceeding
Recommend cost savings, additional expenses, fundraising activities, etc. to the Manager and Board

SOCIAL COMMITTEE

Recommend budget requirements for annual social events to Manager and Board
Plan, schedule, organize and publicize social functions for the entire community, obtaining approval of the annual plan by the Board before proceeding
Recommend cost savings, additional expenses, fundraising activities, etc. to the Manager and Board

SUNSHINE COMMITTEE

After being contacted by homeowners or their family, sends notes or cards on behalf of the Community to residents who may be ill or injured
With prior concurrence of the homeowners, disseminate this information to the community at large, to those who may want to offer comfort and good cheer
Upon being contacted by family members of a deceased homeowner, disseminate information about the obituary, funeral or memorial services to the community and coordinate with the Flag Committee to lower the Clubhouse flag in honor of the homeowner (if so desired by family)

WELCOME COMMITTEE

Meet with new homeowner(s) to welcome them to the community and discuss any information they may have concerning the information shared with them
Introduce the new homeowners at the next social event (coffee or party) so that they will be able to meet many of their neighbors and other residents
Recommend additional information and/or activities to be distributed to new homeowners to the Manager and to the Board